AI receptionist for HVAC companies
The furnace quits at 11pm.Your phone gets answered.
An AI receptionist built for heating and cooling companies. It answers every call, sorts a no-heat emergency from a routine tune-up, and books the visit while your techs are on the job or asleep.
You talk directly to the builder. Ask to hear it take a live call.
- 6:12 amNo heat — on-call tech paged
- 9:40 amAC tune-up booked — Thursday morning
- 12:05 pmReplacement quote — site visit booked
- 5:48 pmThermostat question — answered, no visit needed
- 11:20 pmFurnace out — emergency routed immediately
5 interactions handled. 0 missed.
What it handles
The three calls that make or lose the week.
No heat, no cooling
It takes the name, address, and callback number, repeats the number back, flags it as an emergency under your rules, and pages whoever is on call.
Tune-ups and maintenance
It offers the windows you have open, books the visit, and sends the caller a confirmation. Nobody in the office touches it.
New system quotes
It collects the home details you need for an estimate and books the site visit, so your highest-value leads never sit in voicemail over a weekend.
After the call
Answering is half of it. The follow-up runs itself too.
Automation built around how your business already works. Add it with the receptionist or later.
- 01
Web enquiries get a reply in minutes
A form filled in at 9pm gets a reply straight away with times you have open, instead of a call the next afternoon.
- 02
Replacement quotes get chased
When a new-system estimate goes quiet, a follow-up goes out on the schedule you set, until they book or say no.
- 03
Past customers hear from you before the season
Tune-up reminders go to the people you have already serviced, ahead of summer and winter, with a link to book.
Missed-call maths
A caller who hits voicemail rarely waits around. They call the next business on the list. Put in your own numbers.
Walking out the door each month
$4,680
A rough estimate from the numbers above, not a promise.
FAQ
Questions people ask before they book.
Something else on your mind? Ask on the free strategy call, or WhatsApp me.
You set the rules. No heat below a temperature you choose, no cooling with someone vulnerable in the home, a gas smell, a water leak from the unit. Anything matching is routed to your on-call number straight away. Everything else is booked for normal hours.
Let's build the thing your business is missing.